ACCOUNTS PAYABLE

ACCOUNTS PAYABLE STAFF

 

Executes the accounts payable process and facilitates the processing of other insurance company activities by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Daily Duties:

  • Maintain vendor card in GP
  • Collect and maintain vendor W-9’s
  • Validate agency/vendor tax related information maintained in insurance software system
  • Coordinate approval of invoices prior to voucher entry 
  • Process invoices and check requests and review for accuracy 
  • Entry of AP Vouchers in GP 
  • Identify relevant expense/asset account and cost centers by analyzing invoices/expense reports. 
  • Mail/distribute AP checks 
  • Review and audit employee expense reports in Concur 
  • Research and help answer vendor inquiries on invoice payment status 
  • Scan AP voucher packages and perform testing to validate completeness of records in Image Now 
  • Monitor vendor accounts to ensure payments are up to date 
  • Verify vendor accounts by reconciling monthly statements and related transactions 
  • Special projects upon request

 

Month End Duties:

  • Assist with accounts payable account reconciliations 
  • Other duties may be assigned

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. An individual must also be very detail oriented and have high data entry accuracy. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

BA degree required and some related (1-3 years) experience and/or training preferred; or equivalent combination of education and experience. Knowledge of accounts payable and GAAP.

LANGUAGE SKILLS

Ability to read and comprehend detailed instructions, correspondence, and memos. Ability to professionally execute written communications. Ability to effectively present information in one-on- one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

COMPUTER SKILLS

Proficient in Excel, Word, Outlook, and other Microsoft applications. Microsoft Dynamics GP experience preferred.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

NOTE: This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, Frontline Homeowners Insurance reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change.

We are a Drug Free Workplace and EOE.

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